Invoicing as a Freelancer in Spain: A Complete Guide

woman Invoicing as a Freelancer in Spain

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Invoicing as a freelancer in Spain is a key part of your business. Whether you’re dealing with local clients, clients in the UK, or those in other EU countries, it’s important to understand how to do it right. Here’s a simple guide to help you:

1. Register as a Freelancer (AutĂłnomo)

Before you can start invoicing, you need to be registered as an autĂłnomo (freelancer). This involves:

  • Social Security (Seguridad Social): Register to start paying your monthly contributions.
  • Tax Agency (Agencia Tributaria): Register under the specific tax regime (usually the «EstimaciĂłn Directa») that applies to your work.

2. Essential Elements of Invoicing as a Freelancer in Spain

Your invoices need to include certain information to be valid. Here’s what to include:

  • Your Information: Full name, NIE/NIF (tax ID), and address.
  • Client Information: Full name, tax ID (if applicable), and address.
  • Invoice Number: A unique, sequential number.
  • Date of Issue: The date when the invoice is created.
  • Description of Services: A clear description of the work done.
  • Total Amount: The total amount before taxes.
  • VAT (IVA): Include the VAT rate (usually 21%) and the corresponding amount. If your services are VAT-exempt, state the reason.
  • Withholding Tax (IRPF): If applicable, deduct 15% for income tax withholding, which you’ll declare quarterly.

Example of a Spanish Invoice

Invoice Number: 001
Date: 10/09/2024

Issuer Information:

  • Name: MarĂ­a Ejemplo GarcĂ­a
  • NIF: 12345678Z
  • Address: Calle Mayor 10, 03700 Denia, Spain

Client Information:

  • Name: Juan Ejemplo RodrĂ­guez
  • NIF: 87654321X
  • Address: Calle Gran VĂ­a 20, 03700 Denia, Spain

Description of Services:

  • Web development services

Amount: €1,000.00
VAT (21%): €210.00
Withholding Tax (IRPF, 15%): -€150.00
Total Due: €1,060.00

Example of a UK Invoice

Invoice Number: 002
Date: 15/09/2024

Issuer Information:

  • Name: MarĂ­a Ejemplo GarcĂ­a
  • NIF: 12345678Z
  • Address: Calle Mayor 10, 03700 Denia, Spain

Client Information:

  • Name: John Sample
  • Company: Smith Design Ltd
  • Address: 15 High Street, London, W1D 3QR, United Kingdom

Description of Services:

  • Graphic design services

Amount: €800.00
VAT: Not applicable (Outside EU)
Total Due: €800.00

Note: «Service provided outside the EU – no VAT applied.»

Example of a German Invoice (EU Intracommunity)

Invoice Number: 003
Date: 20/09/2024

Issuer Information:

  • Name: MarĂ­a Example GarcĂ­a
  • NIF: ES12345678Z
  • Address: Calle Mayor 10, 03700 Denia, Spain
  • VAT Number: ES12345678Z

Client Information:

  • Name: Hans Mustermann
  • Company: MĂĽller Consulting GmbH
  • Address: Alexanderplatz 1, 10178 Berlin, Germany
  • VAT Number: DE987654321

Description of Services:

  • Consulting services

Amount: €1,200.00
VAT: Reverse charge – VAT not applied
Total Due: €1,200.00

Note: «Reverse charge – VAT not applied under Article 196 of the EU VAT Directive.»


These examples should help you create accurate invoices depending on where your client is based.

Discover how Esteve&Fuchs can help you navigate the process of working as a freelancer from Spain. Our expert advisory services provide comprehensive support for freelancers from around the world, guiding you through every step of the journey. Contact us today to ensure a smooth transition and successful freelancing experience in Spain.

Frequently Asked Questions

How to invoice as a freelancer in Spain?

To learn how to invoice as a freelancer in Spain, please read the article at the top of the page for a detailed guide.

Can I issue an invoice as a freelancer?

Yes, as a registered freelancer in Spain, you can issue invoices for your services.

What is required on an invoice in Spain?

Include your and your client’s details, invoice number, date, description, amount, VAT, and withholding tax.

Do freelancers pay VAT in Spain?

Yes, freelancers generally pay VAT (21%) unless exempt or providing VAT-exempt services.

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